Vendor and insurance compliance
Proof of insurance, without the email thread.
Property managers ask for certificates of insurance. Vendors and tenants prove coverage once and share it everywhere. Bexware is the part in the middle that nobody wants to do by hand.
- Certificate requestedNorthgate Property asked Apex Plumbing
- Approved by Apex PlumbingShared with Northgate Property only
- Renewal due in 30 daysBexware asks before it lapses
How it works
Three steps, and two of them are ours
Ask once
Request a certificate from a tenant or a vendor. If a valid one is already on file and they have agreed you can see it, it arrives immediately.
They approve, not re-upload
Everyone else gets a one-tap approval showing exactly who is asking and what would be shared. No account required.
Nobody watches expiry dates
Policies lapse. We notice on your behalf and chase the renewal before the gap becomes your problem.
Features
What it actually does
Requests in one place
Every certificate you have asked for, who you asked, and what came back — instead of a folder of forwarded email.
One document, shared many times
A vendor proves coverage once. Everyone who hires them gets the same certificate without anyone attaching a PDF again.
Expiry that chases itself
Policies lapse quietly. Bexware tracks effective and expiration dates and asks for the renewal before the gap is yours.
Who it is for
Hiring and being hired are the same records
Which side you are on comes from who you work with, not from a setting on your account. A company that does both keeps one login.
You hire
Property managers and owners asking tenants and vendors to prove coverage before work starts.
Request certificatesYou are hired
Contractors, trades and tenants who are asked for the same certificate by everyone they work with.
Share your coverageYou do both
A vendor hiring sub-trades, or a commercial tenant who is also a supplier. One account, both directions, no second login.
Create one accountWhy Bexware
Consent is explicit
A certificate is shared because its owner agreed to share it with that requester, not because it was on file.
No account required to respond
The person you asked can approve without signing up for anything.
Both sides of the relationship
Hiring and being hired are the same records read from two ends, so a dual-role company keeps one account.
Dates are handled properly
Effective and expiration dates are stored with their timezone, because a policy that lapses at midnight lapses somewhere.
An audit trail that cannot be edited
Who asked, who agreed and what was shared is append-only in the database, not by convention.
Pricing
Plans
Pricing is not published yet. These are the shapes the plans will take — the figures are deliberately absent rather than provisional.
Starter
—per month
For a single property or a small book of vendors.
- Certificate requests
- Expiry tracking and reminders
- One organization
Team
—per month
For a managing agent with staff and a vendor list that moves.
- Everything in Starter
- Multiple users on one organization
- Shared request history
Portfolio
—per month
For owners and managers running many properties at once.
- Everything in Team
- Multiple organizations
- Compliance reporting